The following is a list of critical activities necessary for the St. Pete Open to successfully operate. Each area of importance is assigned to a Chairmen who is responsible for the execution of each area. Committee members are recognized for their assistance to the chairmen and assist in carrying out tasks related to their committee. It is through the efforts of the club that we put on such a great event. Please contact the committee chair for the area you wish to participate in at the event this year. We will add members to the list as they volunteer or are conscripted. If you believe there to be an error where you name is listed, please contact Lokey. Committee's should be established and have a meeting at least 2 months before the event.
SPO event set up (day before the event) SCOTT HOOKER
Stage set up
posters/banners hanging w/ Sponsor Chair
Event billboard next to bragging board
SPO event take down (morning after event) SCOTTHOOKER
Everything above but removing, disassembling it and loading it in trucks etc.
All not setting up
Awards Set up and breakdown RICH TAYLOR
prizes, positioning them
Setting up tables
Weigh in crew – CHAD HERRALD
Setting up people to weigh
Committing to weighing from start to finish
Coordinating with Frank and the scoring system
Scoring – CHRIS GRAUER
Setting up the scoring computers
Assuring data is entered correctly
Posting updates to the bragging board timely
handling weight or other scoring discrepancies with board over-site
Reporting infractions or suspected ground for disqualification to Board.
Steve Shelton (Category Tickets)
Fish Cutting - JASONDELACRUZ
Recruiting fish cutters
Setting up station day before event
Getting supplies to fish cutters from club (ziplocks, etc.)
Managing "cooler check" system
Receiving fish cutters so they know where to go, room check in, making sure they have what they need, etc.
Breaking down fish cutting station
Vendor liaison - BRIANDINNING
Coordinating with vendors on locations and requirements for the event
Handling day of issues with vendor locations set up needs
Accounting for payment and documentation of vendors for event as necessary
Handling accounts receivable with vendors
Registration – MIKE LOKEY
Creating and maintaining a spreadsheet for both registrations and Liability Waivers completions from each participant from Open announcement to Captains Meeting
Accounting for payment and payment type from each participant
Communicating with and handling exceptions in the registration liability waiver completion process
Being present at both kick off and captains meeting to register participants and also issue their shooters bag and shirts
Social Chairmen DAVID CURCI
Assisting with club event planning up to the SPO
Designing & Executing a nasty bad ass party in the pool area ala "Dante's Inferno" from Fantasy Fest
Assuring shenanigans and good times are had by all through whatever means necessary
Shirts - MILO TALOKONNIKOFF
Handing shirt logistics from vendor to the event
Getting shooter shirts sorted and ready for captains meeting
Selling event shirts at Captains meeting
Sponsor liaison –DENNYO'HERN
Coordinating with SPUCs to follow up on Sponsor commitments
Getting logos from sponsors and distributing them to Shirt and Website Chair, assuring correct format for each.
Accounting for and maintaining a spreadsheet of sponsor payments and levels.
Handling accounts receivable
Assuring sponsors get what they pay for relating to marketing placement and/or promotional items display or distribution (Intrepid, Shark Shield, others with big things to bring in)
Placement of Sponsor promotional items.
Handling Sponsor banners and promotional concerns day before and over the event (including take down)
Handling updates and event information on the site
Social Media FB, Twitter, Planet – MILO TALOKONNIKOFF
Administering St. Pete Open FB page
Handling updates and event information on the site
Generating excitement and viral campaigns with well thought out posts
Assuring key sponsors get link backs, likes, re-tweats, or traffic to their FB, twitter pages and websites to generate measurable or at least tangible results from their participation in SPO
Someone needs to set up a twitter account for SPO.
Raffle tickets guard/ Talent Escort LUDWIG
Someone to stalk Raffle ticket sellers at the event and the other girls roped into the event
Check them in delegate assignments, etc..
Be sure tickets don’t get in wrong hands, collect cash
MC FOR SPO - DENNY O'HERN
We discussed the fact that it is a good idea to have a few people that can assist with MCing. Its a long time to talk about fish and be funny.
Chair of MC search committee will work with board to find a few good people to MC the event.
We may want to get a great speaker who knows a bit about diving and a few members to assist with who's coming up etc..
Club Graphics Artist and Media Production – LUKE BONNER
Accept and file all sponsor logos into the archive.
Create four different versions of the sponsor logos for the specific things they are needed for (shirt, web, stage, book, presentation). (I maintain all logos in a master file back to about 2004.)
Posters - Design, layout, printing. (yearly artwork is properly resized for quality and added) We do not "drag and resize artwork", it is resized properly in Photoshop for each type of need to ensure print quality and image integrity.
Postcards - same as above
Website - Adjust sponsor logos to fit website sponsor areas; assist with placement.
Shooter Shirt and Sponsor Shirts artwork - Design and layout for back and sleeves, that artwork is sent to whatever printer we use. Printer usually does the chest logo for the year.
Stage Backgrounds - Layout and design, finished artwork is sent to Big Fish who prints them and applies them to rigid boards.
Graphics support for social media content (help Bryan, Howie, Milo, Lokey)